Safeguarding Policy & Procedure


1.0  Introduction
By using Future Me’s services, you confirm that you accept and respect these terms of use, our policies, rules and procedures, and that you agree to comply with them. If you do not agree to these terms, you must not use Future Me. If you signed up already, but do not want to comply with anything stated in the document, email us at team@forfutureme.com and we will remove you and your data from our systems. We recommend that you print a copy of these terms for future reference and review them when we change them.

a.    Future Me understands the importance of safeguarding and is dedicated to ensuring the well-being of every mentor and mentee is prioritized.
b.    This set of Safeguarding Policies and Procedures has been created to certify the safety of mentors, mentees and parents/sponsors who use this service within safeguarding standards and UK law.
c.     This form should be read and understood before engaging in any activity through Future Me. Failure to ad here to the Safeguarding Policy and/or Procedure could lead to prohibition of using this service.
d.    For the purpose of this form, a ‘sponsor’ is a responsible adult/guardian/carer who is not a parent of the mentee.

2.0  Privacy
a.    The mentor will not be encouraged to communicate with the mentee and/or parent/sponsor outside of the Future Me service.
b.    All stored personal details of the mentee and parent/sponsor will not be stored and/or used by the mentor.
c.    All data held by Future Me is in accordance with the Data Protection Act 1998.
d.    Recording of sessions:
.       All sessions will be recorded and available for playback to the parents and students for up to 90 days.
.       Future Me may review any sessions where an accusation has been made by any person using the service.
.       Future Me will allow access to UK law enforcement of any session where a criminal offence has been reported.

3.0  Responsibilities of Mentors, Mentees and Parents/Sponsors using Future Me
a.    Mentors
.       The Future Me system is designed to only accept registration from mentors who are at a validated UK university. Mentors are only able to sign up if they possess an active and current university email, or if they provide some other form of validation to prove their attendance at a UK university.
·       All communications to the mentors will go via the email address.
·       Future Me will, as part of the selection process, conduct some form of screening with the prospective mentors.
·       Future Me will request mentees and their parents/sponsors to provide feedback about the mentors. This will enable Future Me to provide the mentor best suited to the requirements of the mentee.
·       The mentor must always:                                                               
                i.     Ensure that there are no inappropriate images, language, and/or suggestions towards mentees.                 ii.     Treat every mentee without any form of prejudice; any discrimination towards mentees from, for example, minority backgrounds or who have a disability is not tolerated.                                                 
                iii.     Ensure all contact with the mentee inappropriate to their role as a mentor. This contact should be confined to there levant session, and no private communication to the mentee and/or parent/sponsor should be sent unbeknownst to Future Me.                                                          
               iv.     Report any problems with the mentee –be it inappropriate behaviour or general dispute – to Future Me, in accordance with the Safeguarding Procedure section of this document.                                                            
               v.     Ensure that if a parent/sponsor is absent during a session that the parent is comfortable for the mentor to continue the session. If this is not possible, the parent should inform the mentor that they do not want the session to continue. The mentor can then terminate the session.                                                          
               vi.     Understand that the sessions are recorded and available for playback by a mentee and/or parent/sponsor for up to 90 days after the session.                                                        
               vii.     Highlight that their persona experiences are not universal, and the experiences of the mentee may differ to theirs.

b.    Mentees
·       Mentees can register with Future Me but will be unable to access the service until a parent/sponsor over the age of 18has also registered and agreed to be the formal sponsor of the mentee, as well as to hold a legal relationship with Future Me.
·       The mentee must always:                                                               
               i.     Ensure that there are no inappropriate images, language, and/or suggestions towards mentors.                                      
               ii.     Report any problems with the mentor –be it inappropriate behaviour or general dispute – to Future Me, in accordance with the Safeguarding Procedure section of this document.                                                           
               iii.     Understand that the sessions are recorded and available for playback by themselves or their sponsor for up to 90days after the session.                                                           
               iv.     When appropriate, understand that the mentors are not career advisors; the aim of the mentors is to share their personal experiences.

c.     Parent/Sponsor
·       The parent/sponsor must always:                                                               
               i.     Ensure the mentee is fully aware of the Future Me Safeguarding Policy & Procedures                                                             
               ii.     Assume responsibility for the wellbeing of the mentee during the session, as well as the physical environment of the mentee during the session being appropriate and safe.                                                           
               iii.     Be present during a session if they consider it necessary, to ensure the communications between the mentor and mentee are appropriate, proper and without prejudice.                                                          
iv.     Report to Future Me any communication between the mentor and mentee unbeknownst to Future Me, as well as any dispute or inappropriate behaviour during the session, in accordance with the Safeguarding Procedure section of this document.                                                            
v.     When appropriate, understand that the mentors are not career advisors; the aim of the mentors is to share their personal experiences.

4.0  Safeguarding Procedures
a.    This section will outline the procedure to be followed in the case of an incident.
b.    Violations of the Safeguarding Policy & Procedures can differ in severity. Some instances may only warrant are port to Future Me – other behaviour may require the involvement of the police.


c.     If a mentor witnesses:
·       Inappropriate behaviour or language:                                                               
               i.     The mentor will ask politely that the mentee responsible for the inappropriate behaviour/language refrains from thebehaviour during the session. If this behaviour/language continues, the mentor should clarify their intentions to terminate the session and report the incident to Future Me, who will then decide on any penalties towards the mentee. The mentor should not have any further contact with the mentee unless Future Me allows it. Any contact unbeknownst to Future Me between the mentor and mentee outside the session must be reported to Future Me.
·       Inappropriate or abusive images:                                                             
              ii.     Upon the display of any pornographic images during the session, the mentor should terminate the session and inform Future Me, as the display of pornographic images in the presence of a mentee may result in an offence under UK law.                                                           
              iii.     In the case of the display of any indecent images of a child or child abuse images (a ‘child’ is defined for these purposes as anyone under the age of 18 years), the mentor should terminate the session and report the incident to the UK police. The mentor should also report the incident to Future Me. The mentor should not have any further contact with the mentee unless Future Me allows it. Any contact unbeknownst to Future Me between the mentor and mentee outside the session must be reported to Future Me.
·       Abuse towards or in the presence of mentee:                                                          
             iv.     Any physical or sexual child abuse is an offence under UK law. If a mentor receives any information about abuse with regards to the mentee, they should reassure said mentee that they can get assistance for them. It is the responsibility of the mentor to report the abuse to the UK police.                                                             
             v.     If the mentor witnesses any abuse, they should immediately report the abuse to the police. The mentor should also report the incident to Future Me. The mentor should not have any further contact with the mentee unless Future Me allows it. Any contact unbeknownst to Future Me between the mentor and mentee outside the session must be reported to Future Me.
·       Revealing of sensitive information:                                                          
            vi.     Sensitive and/or inappropriate information may be offered by a mentee. If the information refers to any kind of abuse the mentor should refer to ‘Abuse towards or in the presence of a mentee’, above. The mentor should discourage the mentee from disclosing any sensitive information. If this information continues to be shared, the mentor should determine the consequences of the information and decide whether to continue or stop the session and report to Future Me.                                                        
           vii.     Any information regarding child safety that was disclosed should immediately and always reported to the UK police.

d.    If a mentee witnesses:
·       Inappropriate behaviour/language:                                                               
            i.     The mentee should inform their parent/sponsor of the mentor using the inappropriate behaviour/language. The parent/sponsor should then discourage the mentor from continuing the inappropriate behaviour/language during the session. If it continues, then the parent/sponsor should clarify their intentions to terminate the session and will report the matter to Future Me, who will decide on whether to impose penalties on the mentor. The parent/sponsor and mentee should not have any further contact with the mentor unless Future Me allows it. Any contact unbeknownst to Future Me between the mentee and/or parent/sponsor and mentor outside the session must be reported to Future Me.                                                             
            ii.     If a parent/sponsor is not available the mentee should report the inappropriate behaviour/language as soon as they can to a parent/sponsor who will then take the decision to report the issue.
·       Inappropriate or abusive images:                                                           
            iii.     Upon the display of any pornographic images during the session, the mentee should terminate the session and inform aparent/sponsor, who then should inform the police, as the display of pornographic images in the presence of a mentee may result in an offence under UK law. The parent/sponsor should also report the incident to Future Me.                                                          
            iv.     In the case of the display of any indecent images of a child or child abuse images (a ‘child’ is defined for these purposes as anyone under the age of 18 years), the mentee should terminate the session and report the incident to a parent/sponsor, who should then inform UK police. The mentor should also report the incident to Future Me. The mentor should not have any further contact with the mentee unless Future Me allows it. Any contact unbeknownst to Future Me between the mentor and mentee outside the session must be reported to Future Me.
·       Revealing of sensitive information:                                                               
             i.     Sensitive and/or inappropriate information may be offered by a mentor. If the information refers to any kind of abuse the mentee should refer to ‘Abuse towards or in the presence of a mentee’, above. The mentor should be discouraged by the mentee/parent/sponsor from disclosing any sensitive information. If this information continues to be shared, the parent/sponsor should determine the consequences of the information and decide whether to continue or stop the session and report to Future Me.                                                             
            ii.     Any information regarding child safety that was disclosed should immediately and always reported to the UK police.                                                           
            iii.     Any mentor reported by aparent/sponsor will be prohibited from using the service until the incident has been investigated by the relevant authority. If appropriate, the parent/sponsor will be informed of the conclusion of the matter.

e.    Parents/Sponsors
·       As per 3.0 Section c, the parent/sponsor assumes responsibility for the safety and wellbeing of the mentee during a session and should be available to respond to any concerns raised by the mentee.
·       If a parent/sponsor witnesses or is alerted to any inappropriate behaviour and/or language by the mentor, they should immediately voice their concerns to the mentor, and clarify their intentions to terminate the session before doing so. The incident should then be reported to Future Me to take appropriate action. Due to the availability of the session recording, the parent/sponsor may review the session before deciding to take further action.
·       This process also applies to the incident of inappropriate or abusive images from the mentor. Where appropriate, the parent/sponsor may also choose to involve the UK police.
·       The parent/sponsor should refrain from further contact with the mentor. Any communication outside of the session should be reported to the police and Future Me.

5.0  Compliance
a.    All persons using the services of Future Me are required to familiarize themselves with the Safeguarding Policy & Procedures document.
b.    Any person reported for a breach of this document will be suspended from Future Me until an investigation by the relevant authority has been conducted.

·       Minor breaches will be investigated by Future Me.
·       More severe breaches will be reported to police and the perpetrator prohibited from accessing Future Me.

6.0  Future Me Responsibilities
a.    We are committed to a policy of equality of opportunity regarding our policies and practices for mentors and mentees and potential mentors and mentees that want to collaborate with Future Me. This means that no applicant, mentor or mentee will be treated less favourably on the grounds of their sex, marital status, race, nationality or ethnic origin, disability, sexual orientation, gender identity, religion, working practices or their health status. We do maintain our requirements for who is accepted as a mentor explained in section 3.0 a) and b).
b.   We do not take any responsibility for any injuries that might occur while our mentors or mentees are conducting or involved in Future Me activities. All our activity will be conducted online, and the mentor and/or mentee has the right to end the call at any point if they are feeling uncomfortable.
c.     We do not take any responsibility for our mentors or mentees and their actions during the Future Me sessions or in their free time.

7.0  Review
a.    The Safeguarding Policy & Procedures will be consistently reviewed by Future Me to ensure it is appropriate to the relevant safeguarding standards.